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Mileage Revisions

Mileage, Mileage Revision, and Long Distance Mileage​

  • Mileage information originates on the Inspection tile and CPA or Standards, whichever one is utilized.

  • If mileage updates are needed, they can be made on the invoicing tile.

  • Office Manager users must submit a Mileage Revision request to trigger the mileage revision process memorializing the reason for the revision.

  • Office Managers and Home Office level users can approve their own Mileage Revision Requests.

  • Mileage Section of the Invoice

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  • Once an assignment is approved for Mileage Revision, any of the highlighted fields in the Mileage section image above can be updated, as needed

a). Mileage (also referred to as Round Trip Mileage in the Inspection tile)

b). Included Miles

c). Mileage Rate

d). With the implementation of the "Mileage Revision" function, the "Mileage Invoice Fee" is permanently grayed out. The user is unable to directly edit this field. However, it can be changed by editing Mileage, Included Mileage, and Mileage Rate fields. Update the appropriate cell(s) and tab to the next field for the system to calculate the rate.

Mileage Revision- Office Manager​

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  • Mileage fields are originally grayed out in the Invoicing Tile. To edit these, you must first Submit a Mileage Revision Request.

  • To enable a Mileage Revision Request:

    • Click the Mileage Revision check box
    • A pop-up will appear, prompting you for a "Reason submitting for mileage revision unlock?"
    • Enter a detailed reason in the white text box, and click the "Submit for Approval" button.

Mileage Revision-Office Manager & Home Office Level Users​

  • Office Manager and Home Office Level users can approve their own Mileage Revision Requests.

  • To Approve a Mileage Revision Request:

    • Click the Mileage Revision check box
    • A pop-up will appear, prompting you for a "Reason"

Long Distance Mileage Field (If Applicable)​

  • If the mileage of an assignment (aka Round Trip Mileage) is greater than 100 miles, and the associated Client has enabled Remote Pricing, then a Long Distance Mileage Fee will be added to the Invoice Total.
  • This fee will be listed in the Invoicing Tile, in the "Other 1" field, directly below the standard Mileage fields.

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  • Additional information about Long Distance Mileage (LDM):
    • Mileage calculates the location of a vehicle to the nearest Alacrity Office.
    • Long Distance Mileage rates are determined by the Client ($.70/mile is the default).
    • The Long Distance Mileage fee charges all Mileage, also labeled as Round Trip Mileage in the Inspection Tile.